We recently rent a commercial space in Cavite. This will be the new home of our family business. We are now on the move, cleaning out things, organizing stuff and at the end of the day, we found our office desk so unlikely, meaning it is messy! Unorganized! Papers all over, pens are here and there and, oh, you know how it looks like. Simply it needs cleaning.
As my mom and I have a conversation on how to clean her office, our little tech-lover boy approached us and showed us a video from YouTube. It’s about “Organizing Your Office Space”. Here I embed the video.
We watched it and it helps us a lot! We follow her tips just as below:
1. Think of the office as a target, wherein we are the bulls-eye and on the first ring are the things that we use most frequently like staplers, pens, and calculators. The things you used least frequently will be on the last ring like a printer.
2. Have an inbox. Put it near or on your desk. Having an inbox makes your files organized. Label each tier or layer according to your needs. She recommends three-tier system – Action (top layer), To File (middle) and To Mail (bottom).
3. Keep only minimal and necessary office supplies on top of your desk. This may include but not limited to pens, pencils, notepads and markers. Just a one piece of each type and you’re good. Those supplies that are less frequently used may be kept in the drawers.
4. It is important to have your notes or your list in just one place. Some people want it to be online (like me and other techy-kids) while others want it to be more traditional – notepads and notebooks. Either way, it is fine. Just make sure you choose one that is comfortable with you and your needs. The main thing here is not to put notes all over the place. Stack them on just one place and you will be sure next time where to find them.
It is true that there’s no doubt having an organized office means more productivity and credibility. We don’t want clients and customers see our office messy. This will mark a not so good impression to them. Probably you know what I mean. As she said, clutter is always accompanied by procrastination. Yes, we want to answer emails as soon as possible, beat the deadlines and attend client concerns. But with papers all over the place, folders stacked on the floor, we’ll be having a hard time, missed valuable minutes, looking for papers or anything that we need.
Our office looks great now!
